Organizing product documents for a project

Keep safety harness and fall protection specifications, certificates and product documents organized for procurement review in your Southeast Asian destination market.

Create a model list

List the model numbers and product descriptions being considered for the project. Use the same references in enquiries, quotations and internal records.

Separate company and product documents

Company quality-management certificates and model-specific product documents serve different purposes. Keep them in separate folders and record the scope shown on each document.

Track document versions

Record the issue date, version and stated validity where applicable. If details are unclear, ask the supplier for the current copy matching your project requirements.

Share the requirements with the team

Tell the supplier which documents the purchaser or project requires and identify the destination country. Document requirements should be reviewed for that specific order, rather than assumed to be identical across Southeast Asia. Include the selected model numbers so the team can identify the relevant information.